NOTICE WRITING
Learn how to effectively write notices with our comprehensive guide. From formatting to tone, we cover everything you need to know to create clear and concise notices that get your message across.
NOTICE WRITING
Read the following notice:
ABC HIGH SCHOOL
Date : September 2, 2016
NOTICE
[For debate competition]
The cultural society of our school is going to organize a debate competition for the students of classes IX and X at 11 a.m. on Wednesday, September 28, 2016 in the school auditorium. Our headmaster has kindly consented to preside. The motion of the debate is: The new syllabus is better than the old one.
Students interested in participating in the debate for or against the motion, are requested to enlist their names on or before September 20, 2016. Time allowed for a speaker is 5 minutes. Please contact the undersigned for further information.
Countersigned by Anubrata Biswas
SD/ (Headmaster) Secretary,
Date and stamp Debate Society
ABC School.
Characteristics of a Notice
A notice is issued to give some important information to a group of people. The message should be conveyed briefly and precisely, leaving no room for ambiguity.
মানুষকে কোনো গুরুত্বপূর্ণ তথ্য জানাবার জন্য বিজ্ঞপ্তি লেখা হয়। তা সংক্ষিপ্ত এবং স্পষ্ট হওয়া উচিত।
The notice is usually written within a box.
সাধারণত বিজ্ঞপ্তি box –এর মধ্যে লেখা হয়।
Write NOTICE in capital letters on the top of the sheet of paper and also write the date on the top right corner; it is better to mention the subject briefly immediately below.
কাগজের ওপরে NOTICE শব্দটি এবং ডানদিকে তারিখ লেখা প্রয়োজন; ঠিক তার নীচে বিজ্ঞপ্তির বিষয় খুব সংক্ষেপে লিখতে হবে।
The body of the notice should then follow: The body of the notice may begin with (a) The students of the school/The members of the club/The people of the locality are hereby notified that….. (b) We are pleased/glad to announce that…..(C) This is to inform the students of this institution that……… (d) We are all aware of the fact that………(e) It is for information of the students that………(f) We take great pleasure to inform you that…(g) The attention of the students/people is drawn to the fact that……
The name and designation of the person issuing the notice should be given below the matter in the right hand corner.
যিনি বিজ্ঞপ্তি জারি করছেন, তাঁর নাম ও পদের উল্লেখ থাকবে নোটিশ–এর তলার ডানদিকের কোণে।
Use the present and future tenses.
বর্তমান কাল এবং ভবিষ্যৎ কাল ব্যবহার করবে।
Drafting a good notice needs a mastery over languages and a keen sense of public psychology. একটি ভালো বিজ্ঞপ্তি লিখতে হলে ভাষার ওপর দখল ও জনসাধারণের মনের কার্যধারা সম্বন্ধে অবশ্যই সচেতন থাকতে হবে।
If the notice is signed by a student/member of the club, it should usually be countersigned by Headmaster / Principal of the institution or the President in the case of a club.
যদি বিজ্ঞপ্তিটি ছাত্র কিংবা কোনো ক্লাবের সদস্য দ্বারা স্বাক্ষরিত হয় তবে তা প্রতিস্বাক্ষরিত হবে প্রতিষ্ঠানের প্রধান শিক্ষক বা প্রধানের দ্বারা।
ALSO READ: A Comprehensive Guide to Precis Writing Part – I
A Inviting Attention and Informing
1. Suppose you are the secretary of the magazine committee of your school. Write a notice for the students for their contribution to it. Your notice should contain the following information-(a) last date for submission (b) the name of the person to whom manuscripts will have to submit (c) word limit of the articles… Get your notice countersigned by the head of you school.
ABC HIGH SCHOOL
Date: December 25, 2015
NOTICE
Ref. No………………………..[The School Magazine]
The students of the school are hereby informed that our school is going to publish its annual magazine soon, on the eve of the Saraswati Puja. So the students are requested to submit to the undersigned articles viz. short stories, essays, poems and travelogues etc. by January, ’16, to the respective class teachers. It may please be noted that all articles should be written within 350 words. Translations or piracy of thought will not be entertained. The manuscripts should be legibly (সহজে পড়া যায় এমন) written on foolscap paper. In the matter of selection of the pieces for publication, the decision of the magazine committee will be final. Students may contact the undersigned for further details, if any.
Countersigned by
Sd/…………………. Shila Roy (Headmistress) Secretary
Stamp and date: ABC High School
2. As the group captain of the educational tour team of your school, write a notice for participants in the next tour. Tell them about the (a) time and place of assembly; (b) things they should have in their kits, (c) date and time of return (d) inoculation certificate needed. Sign your notice at the bottom and make a space for it to be countersigned by your Headmaster. (Madhyamik Exam. 1990)
DIMDIM High School
Date: March 1, 2015
NOTICE
[For an Educational Tour]
Ref. No…………….
We are pleased to inform you that the next educational tour to Murshidabad has been slated for 25th March, 2016. It will be three-day excursion and the team will be escorted by our teachers-Sri Subrata Saha and Smt. S. Kundu. The team will start by bus at 7 a.m. on 25th March form the school gate and is expected to return to the school premises in the early hours of 28th instant. Those willing to join the tour are requested to assemble at the school premises within 6 p.m. on the scheduled date. They must carry their own kits containing clothing’s, toilet articles, torch light, air-pillows and other things of their daily use. It should be noted that the interested students must submit their applications together with inoculation certificates for cholera to the undersigned by the 15th March, 2016.
Countersigned by Kaushik Pal
Sd/…..……………. Group Captain
(Headmaster) Educational Tour Team
Date and Stamp DIMDIM High School
3.You are the secretary of the Science Club of your locality. You have planned to arrange a trip to the Science City, Kolkata. Write out a notice (in about 120 words) with instructions and information for the willing members regarding (a) time (b) duration (c) conveyance charges (d) entry fee (e) last date of enlisting name ( choice of food for lunch (g) name of the person to be contacted for the trip.
DUMDUM SCIENCE CLUB
DATE: August 2, 2016
NOTICE
(For a trip to Science City)
We take great pleasure to inform you that we have planned to arrange a trip to the Science City, Kolkata on July 7. The tour will last for six hours. The participants will be conveyed to the Science City by bus. They will have to pay Rs 150 as conveyance charges. Rs 50 will be charged from each as entry fees. The willing members of the club are requested to enlist their names on or before July 4. At the time of enlistment of their names they have to mention their choice of food for lunch. For the trip Sri Indranil Mukherjee, the secretary of Science Club is to be contacted.
Countersigned by
Sd/……………… Indranil Mukherjee
(President) Secretary,
Date: Dum Dum Science Club
N.B. In the Madhymik Pariksha the name of the school must not be mentioned.
Announcing Programme
4. Imagine that you are the secretary of a club. Write a notice on behalf of your club that a blood donation camp will be held in the club premises on August 6, 2015. An MBBS physician will conduct the donation programme. Request the locals to donate blood en masse (4). In the notice the following particulars should be given along with the main information (a) name of the locality of the club. (b) name of the MBBS physician (c) time when the camp will be held (d) duration of the camp:
SONALI SHIBIR
Date: July 25, 2015
NOTICE
[For Blood donation camp]
It is notified information of the residents of Dum Dum locality that the Sonali Shibir has decided to organize a one day blood donation camp in the club premises on August 6, 2015. Dr. Santanu Sengupta, an MBBS will conduct the camp. The camp will begin at 10 a.m. and will continue till 3 p.m. In view of the scarcity of blood in the Blood Bank of West Bengal the programme has been taken up as a social service. The local are requested to donate blood en masse to make the programme a success. The aged, inform and ailing will not be allowed to donate blood. Co-operation from all concerned is solicited.
Countersigned by Arun Roy
Sd/……………… Secretary
(President) Sonali Shibir
Date : Dum Dum
5. Your school authority has taken up a tree-plantation programme. As a secretary of social welfare committee draft a notice for participation of the students. In the notice the following particulars should be given along with the main information (a) time when the plantation programme will commence (b) where to assemble and what to do (c) is participation necessary? [Madhyamik Examination 2009]
ABC HIGH SCHOOL
Date: 6th December, 2016
NOTICE
[On tree plantation]
The students of classes IX and X are hereby informed that the tree plantation programme will be taken up by the school authority on 30th December, 2016. You are all aware of the importance of trees in these days of environmental pollution. The students are requested to be present in the school premises by 8 a.m. on the 30th December and receive saplings from the Block Development Office to plant them in the school surrounding. Our Headmaster will inaugurate the programme. Those who will not attend will lose marks in work education.
Countersigned by Amit Halder
Sd/……………………….. Secretary,
(Headmaster with date and stamp) Social Welfare Committee
ABC School
NAGER BAZER WELFARE SOCIETY
Date: 6th December, 2016
NOTICE
[For Eye Treatment]
It is notified to all concerned that Nager Bazer Welfare Society keeping its promises to render social service, is going to conduct an eye treatment camp in its premises form December 15 to December 22, 2016. The eye patients will be treated free of cost. The noted ophthalmologist (চক্ষু বিশেষজ্ঞ) Dr. I. S. Roy has kindly consented to conduct the camp. The camp will open from 10 a.m. to 5 p.m. every day during the aforesaid period. Interested persons are requested to contact the undersigned for further details.
Countersigned by Subrata Saha
Sd/………………………. Secretary
(President) Welfare Society, Nager Bazer
Date :
APPEALING
6. Suppose an ex-student of your school is seriously ill and is undergoing a very expensive treatment. Write a notice (in about 100 words) as the school captain, informing the students about this, and making an appeal for generous donations to meet the medical expenses.
ABC HIGH SCHOOL
NOTICE
[For raising a fund for ex-student’s treatment]
All the students of our school are hereby notified that Sri Animesh Chatterjee, one of the ex-students of the school, has been suffering from blood cancer for more than one year. The treatment of the disease is more expensive. Animish’s family cannot afford the expenses as his father is a retired school teacher. The students welfare committee has decided to raise a fund with a view to meeting the expenses of his treatment. So the students are requested to contribute to the fund either in cheque or in cash which will be received between 12 noon and 3:30 p.m. on all working days from next Tuesday, January 3, 2016 against receipts.
Countersigned by Joyanta Das
Sd/….. School Captain,
(Headmaster) ABC School
Dated and seal
7. Suppose you are the secretary of the Students’ Association of your school. You want to raise a fund from among the students of your school to help the Tsunami-affected people in South India. Now draft a notice for the students’ requesting them to contribute to the fund generously.
ABC HIGH SCHOOL
Date: August. 2, 2016
NOTICE
[For raising a fund for Tsunami-affected people]
The students of our school are all well aware that the coastal areas of South India have been devastated by Tsunami. Thousands of Tsunami-affected people have been rendered homeless and helpless. We want to raise a fund from among the students to help the victims of this natural calamity. So the students are requested to contribute to the fund generously. The students should deposit their contributions, both in cash and in kind, to the undersigned at school office on or before 14th August. Our association intends to send the donations to the distressed people of Tsunami-affected areas through Bharat Sevashram Sangha.
It is expected that every student of this school will spontaneously respond to the appeal.
Countersigned by Seema Das
Sd/….. Secretary
(The Headmistress with date and stamp) Students’ Union
ABC High School
OFFERING
8. Imagine that you are the secretary of the Students’ Association of your school .You want the students of your school to help needy people of this city with woollen clothes and other necessities. Write a notice for the students announcing the date by which contributions should be deposited to the respective class teachers.
ABC HIGH SCHOOL
DATE October 25, 2016
NOTICE
[For distribution of woollen and other necessities]
The attention of the students is drawn to the fact that in our city many people live below the poverty line. They get neither sufficient food to survive nor have clothes to wear. Winter is approaching and in this season the suffering of the poor people beggars description. We have decided that we will distribute some woollen clothes, warm garments and other necessities of life among the poor and wretched people. We hope that this venture will relieve the poor brothers and sisters of our society from misery to some extent. The students of our school are requested to deposit their contributions to the respective class teachers by 30.11.16. All the students are reminded that the matter being utmost urgency, immediate response to this appeal will be of great help.
Countersigned by Kalyan Patra
Sd/……. Secretary
(Headmaster) Students’ Association
Date : ABC High School
9. Consider yourself the secretary of the Students’ Welfare Committee of your school. Write a notice on distribution of text and reference books among the needy and meritorious students of different classes.
NOTICE
DATE: 13th May, 2016
[For distribution of books]
The students of the school are hereby notified that the Students’ Welfare Committee has decided to distribute text and reference books free of cost among the needy and meritorious students of different classes. Only those who have secured at least 65% marks in aggregate in the last annual examination and whose family income does not exceed Rs. 3,000 per month are eligible for the benefit. Eligible students are requested to submit their applications enclosing attested copies of marks sheets of the last annual examination, income certificates of their parents, a list of books required to the office by July 10. Each eligible student will receive three books of their own choice.
Countersigned by Tarak Majumdar
(the Headmaster with Secretary,
Date and stamp) Students’ Welfare Committee
ABC High School
WARNING
10. Suppose you are the secretary of Avijan Club. You are organizing polio immunization drive in your club premises: Draft a notice encouraging the members of your club to make the drive success.
AVIJAN CLUB
Date 15th December, 2016
NOTICE
[Pulse-polio Immunization Programme]
You are all well aware that polio is a dangerous disease which makes the victim crippled for ever. Negligence in administering polio vaccine to the infants is a crime on the part of their parents that can never be pardoned To make every parents aware of these vital facts, our club is going to arrange a pulse polio vaccination drive in our club premises on 25th December from 10 am to 4 pm. Every child from 0 to 5 years has to be vaccinated. Members of the club are requested to convince the local parents so that they get their children vaccinated. Co-operation from all the members is earnestly solicited.
Countersigned by
President Pulak Sarkar
with date and seal Secretary,
Avijan Club
11. Suppose you are the secretary of the Nagarik Committee of your locality. Dewali is forthcoming. Write a public notice announcing certain measures residents should adopt on the day of Diwali.
DUMDUM NAGARIK COMMITTE
Date 3rd August, 2016
NOTICE
Ref. No………
We extend our heartiest greetings to the people of all communities on the occasion of Diwali. I would like to remind that everybody should be conscious about the festive spirit which enlightens our heart and mind. To do this the residents of our locality should adopt certain measures. They should take precaution about the little children while playing with the fireworks. While bursting the crackers one should think of the heart-patient in the locality. Lighting arrangements should be made in such a way that there would be no risk of any accident. Thus the spirit of festivity should be maintained without injuring the religious sentiments of others.
Date and seal: Prakash Mitra
Secretary
Nagarik Committee
Ward No. 40
ALSO READ: A Comprehensive Guide to Paragraph Writing Part – I
ALSO READ: A Comprehensive Guide to Paragraph Writing Part – II
